Special Edition - CM/ECF Version 3.0

US District Court for
the District of Utah

Volume 14
CM/ECF Version 3 Special Edition

Special Edition!

Note from the Clerk's Office

Welcome to this SPECIAL edition of our newsletter. As of December 29, 2006 the court has loaded Version 3.0 of CM/ECF. There are many changes in this update. This newsletter will outline the major changes affecting our efilers.

Changes for Attorney Efilers

	Attorney Lead/Notice Designation: The Attorney Lead/Notice Designation screen now requires you to click on the box that appears before the party and attorneys names prior to being able to see the Lead and Notice on the right hand side. This only occurs when a previously unassociated attorney is identified during the docketing process. The court has also modified the event to automatically check both boxes. If you do not wish to be added as lead counsel then you may uncheck that box. You should NEVER uncheck the Notice box. If there is not a check in this box you will not receive any notices of electronic filing from the court on this case.
	Deadlines: Under FRCP 6(e) service by electronic means is treated the same as service by mail. FRCP 6(e) provides three additional calendar days to a deadline for a party who is served by mail or electronic means. FRCP 6(a) provides that if a deadline is greater than 10 days, the period is calculated by using calendar days; if the deadline is less than 11 days, it is calculated by using business days. Now, CM/ECF correctly calculates periods of 10 days or less by using business days and then calculates the additional period using calendar days to arrive at the correct deadline for the prescribed period.
	Maintaining Email Settings: Attorneys may now maintain their own email settings. If you would like information on this please refer to page 6 of the attorney updates.
	Changes to the Notice of Electronic Filing (NEF): The wording on the NEF was changed as follows: "Notice will be electronically mailed to:" was changed to "Notice electronically mailed to" and "Notice will be delivered by other means to:" was changed to Notice delivered by other means to". The text "No document attached" appears on the NEF when no document/document number exists for the docket entry or when no document is attached but a document number exists. Information on NEFs is now displayed in the following order: Case Title Case Number Filer Document Number Docket Text Notice electronically mailed to Notice delivered by other means to Document Description Original Filename Electronic Document Stamp
	Adding an Attachment During Docketing: When adding an attachment during docketing, the instructions for Step 2 were changed to: Before proceeding to step 3, describe the document using the Category list, the Description box, or both.

All PACER Users

Searching for Documents within a Case

PACER users now can access PDF documents for a case without first running a Docket Report. The new View a Document item on the Query menu presents the user with a single text entry field. If the user enters a document number in this field and the document is available to PACER users or to the specific CM/ECF user, the Transaction Receipt is displayed. If the user clicks the View Document button, the document is displayed. This new query provides a way to access documents without first being charged to access the Docket Report.

	PACER Access and Preferences: The PACER Service Center now allows users to set formatting requirements for the Client Code field. Also, PACER users can indicate whether the Client Code should be mandatory when logging in to CM/ECF. To implement these new features, PACER users should go to the PACER Service Center web site at http://pacer.psc.uscourts.gov and click on Account Information. The ECF/PACER login screen was modified to include more detailed instructions to the users, so they will know which login is expected.
	Displaying Court Site Information to the Public Certain court information is now available to public users without first requiring the users to log in to CM/ECF. The same information also is available to users who have already logged in. Available on the CM/ECF welcome screen and the Utilities menu is the new Court Information program. If the user clicks this item, either from the welcome screen or the Utilities menu, the following information is displayed: the name of the court, the version of CM/ECF the court is currently running, the date the court went live on CM/ECF, the file size limitation for documents, descriptions of public flags, the court's address, the court's phone number, the court's email address, the court's hours of operation, the PACER Service Center's address, the PACER Service Center's phone number, and the PACER Service Center's email address.
	Query Changes: The output of the Associated Cases Query now displays the other court name and case number, not just the case number. The display now includes terminated associations and the association end date. All pending parties are now included in the Case Summary query. Previously, consolidated plaintiff and consolidated defendant parties did not appear in the output for the Case Summary query.
	Civil Cases Report: The options Nature of Suit and Cause of Action were added to the Sort by list on the selection criteria screen for the Civil Cases Report. The following warning message now appears at the top of the selection criteria screen for the Civil Cases Report: Warning: This report is not subject to the 30 page billing cap. You will be billed for the total number of pages. If you want to run a report for a single case, you can use the Query menu or the Docket Report. The date range fields for the Civil Cases Report are now limited to a 31 day time period. The user will not be able to run the report if the date range exceeds 31 days.
	Docket Activity Report: Totals are now provided at the end of the report output. The type Category and sub-type (Event) for each event are now displayed on the report output when the user selects the Full Docket Text option on the selection screen.

You may view the complete attorney updates by clicking here.

If you are not sure how to efile a document call the Help Desk BEFORE you file the document!

If you believe you have filed incorrectly please call the Help Desk BEFORE you file the document again!

Designation of Record on Appeal
The Civil and Criminal Designation of Record on Appeal events have been removed. Attorneys will now need to file these documents on paper.

The event has been removed from the attorney options as they may contain personal and sensitive information that should not be available to the public.

Manual Service May Now Be Required

Email addresses have been removed from all attorneys who previously had an email address, but have not become an Efiler. These attorneys will have to be served manually. There is no longer an (EFiler) designation following the attorney name. All attorney addresses that include an email address are now EFilers.

If you are unsure what event to use to file a document, CALL the Help Desk at (801)524-3248.

Efiling Amended Complaints, Third Party Complaints, Crossclaims and Counterclaims
Attorneys may now efile Third Party Complaints, Crossclaims and Counterclaims that DO NOT ADD PARTIES. You may now also file Amended Complaints even if they add parties. You will be prompted during filing to text in the names of any parties that are not already on the case. Previously Efilers could only email these documents to the court or add text to the docket entry when filing an answer. Now you may electronically file these documents when they are not adding any parties to the case. These events are located under Civil>Initial Pleadings and Service>Complaints and Other Initiating Documents. Efilers will still be required to email the PDF documents to the court if the document adds parties.

The Civil and Criminal Events Lists have been updated. You may find an updated list on our web site at:
http://www.utd.uscourts.gov/cmecf/documents/events.htm